KaizApp follows a Structured A3 Kaizen Process
Create new Improvement or independent action
New Improvements (Kaizens) and new Actions are rapidly captured on the spot with a photo and descriptive text - individually or in a series as part of a feature called Waste Walk. Captured items are allocated to relevant owners, who follow a structured, digital PDCA process designed to follow scientific learning cycles of iterative “slow thinking and rapid action”. Users focus on best next actions, track progress, and record evidence in the form of photos, videos, pdfs, charts, tables and text.
Capture on the move (with picture)
Management screen (for one improvement)
A priority can be allocated, based on a matrix of Frequency versus Impact and a primary benefit category set. These can be updated at any time.
Select owners, priority, category and more
Solution stage of PDCA with clear business case
Issues are suitably framed, immediate containments / quick wins are considered and real root causes investigated before formulation of hypotheses / solutions. After business case evaluation, solutions are trialled and iterated before broader rollout, multiple sustainability checks and final benefits validation.
Capture insights on the move in digital workspace
Digital management of prioritised actions
KaizApp® enables prioritisation of both Improvements and Actions according to potential benefits, ensures individual accountability and continuously tracks timelines and delivery using visual completion status. All this makes it easy to manage multiple simultaneous Improvements by exception; increasing both efficiency and effectiveness.
Instantly update progress & from anywhere
KaizApp Measures and compares costs & benefits
Business case assumptions with full audit trail
KaizApp® provides for custom KPIs per Improvement; including non-financial metrics, costs, benefits and Capex; and KaizApp® collates these to form a business case. As each Improvement progresses, users can easily capture assumptions, targets and updated actuals which update the business case.
Capture assumptions, targets and formulae
Display of value delivery $$$
These values are displayed in a Value Pipeline based on the progress of each Kaizen and can be viewed in real-time at team, location or enterprise level. This real-time view of financial progress engages senior leaders to support bottom up improvement efforts aligned with objectives. At the same time, KaizApp® creates a clear focus on costs and benefits within each Kaizen, beginning at the problem statement stage. This encourages employees at all levels to think more about both the resources used and the financial implications, so that efforts can be prioritised appropriately for the greatest business benefit.
Engage senior leaders in continuous improvement
KaizApp Simplifies the management and alignment of all Improvement Activities
Overview status of all team improvements
The need to collate or prepare CI outputs or summaries falls away and instead, key information is freely shared in all directions. This includes viewing individual or team action summaries, holding onscreen progress reviews and sending pdfs of Actions to users. This visibility makes it easier for leaders to align the efforts of various teams and team members who previously may have worked on their own Kaizens in isolation.
Prioritise, sort, track improvement
Team objectives clearly defined & visible to all
Users can appropriately prioritise their efforts by ensuring alignment with objectives and business case assumptions can be firmed up as each Kaizen progresses. In this way, effective self-reflection is supported and resources are deployed most efficiently to deliver business benefits.
Achieve alignment by linking improvements to objectives
Visual progress tracker of PDCA (with elapsed time)
KaizApp® is designed to directly share summaries and results with senior leaders, without the need to collate or prepare additional reports or presentation materials. This new digital approach represents a significant time-saving for managers and leaders.
Manage implementation ownership and due dates
Project plan (per improvement) – beautifully simple to use
Click to instantly update any item's timeline from Not Started to On Time, Running Late or Late. Add extra weeks as needed (black triangle) and update progress on these in the same way.
KaizApp Enables enterprise-wide communication and collaboration
Scientific PDCA thinking with dependent actions
Users can contribute from anywhere at any time towards the development and completion of each stage of every existing Kaizen within their team. This allows users from different shifts and/or locations to seamlessly collaborate on the same Kaizens to the benefit of all. Unless operating in Private Mode, the Kaizens and actions of all teams in an organisation are searchable and their respective CI activity can be monitored and viewed by all users. This collaboration naturally leads to deeper employee engagement and to better alignment of all improvement efforts with objectives and KPIs.
Coach ‘slow’ thinking
Direct message dialogue between Users
By clicking on any user’s avatar within the application, users can contact one another by phone, email or in-app message.
Send & receive messages, invitations & team wall posts
KaizApp Recommends and shares best practices
Search for enterprise best practice
KaizApp® makes the searching and sharing of best practices easy. Whenever a new Kaizen is captured, similar Kaizens are automatically highlighted to the user; whether active or already completed. Account-wide searches can be conducted at any time using keywords to recommend active and completed Kaizens. In addition, KaizApp® facilitates the habit of frequent sharing of best practice between teams and locations. There is little need to prepare in advance of such inter-team / site sharing sessions, as the relevant summary information is always available in real-time. Such sessions have proven supportive of sustaining both improvement and motivation through healthy competition. (Without KaizApp®, these sharing sessions rarely happen due to the preparation effort involved).
Replicate solutions by finding relevant information & people
Kaizapp recognises top performers
KaizApp® continuously measures each individual’s contributions towards CI in an objective manner. KaizApp® algorithms evaluate and present top performer insights at a team, location or enterprise level. This unbiased recognition makes it easy for organisations to use periodic incentives to encourage value delivery, build individual confidence and sustain positive motivation through praise.